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Overview

Raycaster’s email system lets you send personalized emails directly from your workspace without switching between tools. Connect your Gmail or Outlook account, compose emails using data from your sheets, and manage everything from one place.
Email Management dashboard with Gmail and Outlook integrations connected

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Key Capabilities

Direct Email Sending

Compose and send emails from connected Gmail or Outlook accounts without leaving Raycaster.

Template Variables

Use {{Column Name}} variables to automatically personalize emails with data from your sheets.

AI-Generated Drafts

Generate personalized email drafts with AI based on your contact data and a prompt you provide.

Email Sequences

Build multi-step email campaigns with a visual drag-and-drop builder, including wait times and conditional logic.

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How It Works

The email system connects to your email provider through a secure OAuth integration. Once connected, you can:
  1. Compose emails from any sheet by selecting rows (recipients) and opening the email composer
  2. Use template variables like {{First Name}} or {{Company}} that automatically resolve from your sheet data
  3. Generate AI drafts by describing what you want to say and letting AI personalize each email
  4. Schedule emails to send at a specific time
  5. Build sequences for multi-step outreach campaigns with automated follow-ups

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Entry Points

There are several ways to access email features in Raycaster:
Entry PointWhat It Does
Sheet Email ComposerSelect rows in a sheet and click the email button to compose emails for those recipients
Emails Page (/emails)View and manage all your sent, draft, scheduled, and failed emails
Email Sequences Page (/email-sequences)Manage active sequences and reusable sequence templates

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Access Control

Email visibility is based on your connected integrations:
  • Personal integrations (scope = user): Only you can see and send from this account
  • Organization integrations (scope = organization): All organization members can see and send from this shared account
When composing emails, the integration selector dropdown shows all accounts you have access to — both your personal integrations and any organization-shared integrations.

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Supported Providers

Connect your Google account via OAuth. Supports:
  • Reading and syncing emails
  • Sending emails and replies
  • Multiple Gmail accounts per user
  • Personal or organization-wide access
Set up Gmail integration →

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Next Steps

Composing Emails

Learn how to compose, personalize, and send emails

Email Sequences

Build multi-step automated email campaigns

Sequence Templates

Create reusable sequence blueprints for your team